How To Adopt Work From Home.

How to safely deploy the home office modality

With the coronavirus pandemic, the home office has become a reality for many companies in Brazil. The main reason is the guidance of the World Health Organization (WHO) to contain the infection: avoid agglomerations of people. 

Thus, adapting routines to the remote modality, with work from home, is the best alternative for companies that allow the adoption of this modality. But, as it is not yet a strong organizational culture in our country, the modality is new to many companies and many professionals who do not know how to adapt to this new format.

Therefore, it is necessary to pay attention to details to implement this format safely. In this article, we will cover how to implement the home office in your company, using means that will benefit your business. 

What does it take to adopt a home office policy?

To get started, you need to check if your business allows activities to be carried out by employees at home. There are several types of services that can be developed, such as designers, journalists, editors, translators, attendants, among others.

So it is essential to assess whether your company can fit into this regime. If confirmed, you can move on to the next step, which is the structure issue. After all, the home office only works if it has the necessary equipment for its employees to produce.

An essential structure includes a computer, telephone, supports for laptops, corporate cell phones, headphones, chair for home office work, notepad, among others. 

Quality internet signal

It’s no use having a structure all assembled if there is no signal with quality internet. Otherwise, there is little chance of working from home office to be carried out successfully.

So hire a company that offers a good internet service for your company and that can maintain signal quality for all employees who work from home. Close a good package to include good technical assistance in case of falls and research the best speed needed for activities and make sure the connection is stable for remote work.

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antivirus

And installing an antivirus is essential for security in your home office. Because many hackers take advantage of the excess of information, especially the coronavirus, to send files with malicious programs to steal data. 

So in this scenario, identifying the best antivirus for home office should be your priority list. A free modality of very secure antivirus for your company is from Sophos Home.

The service works against malware, viruses, ransomware, and inappropriate websites. 

VPN

Another measure indicated for entrepreneurs is the hiring of a Virtual Private Network (VPN). Since this service guarantees the security of the connection and the confidentiality of the information exchanged. Thus, without exposing important data of your business. 

VPN stands for Virtual Private Network, are widely used by large organizations, especially in cases of remote work, to connect to the internal structure even though they are far away.

VOIP telephony

The VOIP phone system is gaining ground in many companies. This technology provides cost savings, mobility and service variety. In Brazil, there are several companies that provide the VoIP service. 

But before choosing which one you will work with, it is important to research the websites about the plans and conditions offered.

For your corporate computer or cell phone, it is recommended to install applications similar to a dialer, with a telephone keypad, which allows you to make VOIP calls. 

webmail

Deploying a webmail for your company is also a good option for data security. Because unlike traditional e-mail, which stores data in specific programs, access to this platform can be shared on the internet.

Thus, both you and employees can have access to important business information and data. 

oil additive

When implementing the home office in your company, you can negotiate amendments to contracts with your employees to define rules for remote work. And contracts need to clearly state the necessary labor legislation and conditions for remote work.

home office policies

The company must create a home office policy, stipulating rules for employees and aligning tools for better work performance. And this must be done by mapping the profile of professionals, working conditions, goals and deadlines, among other points.

Management of teams in remote activity at Home Office

Even with the adoption of the emergency home office, working conditions must be maintained. With this, the workday must be fulfilled in accordance with that established by the company.

The management of remote teams, reduces costs in the process. Therefore, adopt online methods and collaborative software for remote working together. The management must 

ensure a positive connection between employees.

The entrepreneur must also have control over the employees’ electronic timesheets, which can be done through an application.

In the home office, it is also necessary to develop an aligned digital communication procedure between managers and employees. Using contact and direct messaging tools, in addition to online conferencing programs, is essential. 

And make the communication record of your team, as this is important in the home office. And that includes video meeting recordings. This type of micro-interactions is crucial to facilitate communication and decision making.  

Reconciling the leader’s routine with office activities, without neglecting the control of processes and deadlines is essential in remote work. And at a time when social isolation is necessary, technology is a great ally to your business. 

With the internet, you must have control of all processes in the company, which includes the routine of employees, remotely, how activities are going and compliance with tasks and deadlines. 

In addition, there is the possibility for you to receive feedback from customers, and evaluate the satisfaction of your services. Even remotely, customer information makes a difference.

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Information security

Undoubtedly, another important point of the home office is to maintain information security. Since no one is immune to the risks of being a victim of information leakage. 

So, bet on tools with access to the cloud, because that way the information and file security in your team is expanded. OneDrive is the most convenient tool for Windows 10 users. Another option is Google Drive, which offers 15GB for free.

Another security bet for your company’s home office is automatic backup, which is currently performed by cloud computing. And in remote work this item is essential. 

One of the benefits of automatic backup is precisely that it does not allow the interruption of corporate operations in the event of a network or physical server crash.

Data encryption and security

Encryption guarantees the security of information in transmission processes, ensuring that external interception does not occur in your company. 

Thus, the information is sent through algorithms, so that it is inaccessible and ineligible by anyone interested in capturing it. In this way, the invasion becomes more difficult.